Work with the best and brightest minds

UQIDAR is a flagship research partnership which aims to attract the best global talent to work on research that aligns with UQ and IITD’s strengths.

How to become a UQIDAR supervisor

UQIDAR calls for research projects in January and July each year. Your Head of Department, Head of School, or Institute Director will receive this request and distribute it to staff in your area.

  • Step 1: Check your eligibility

    UQ staff are eligible to supervise PhD candidates through UQIDAR providing they meet UQ policy 4.60.01 Eligibility and Role of Higher Degree by Research Advisors.

    IITD staff will need to check with their institution if they are eligible.

    Further information about the program is available in the UQIDAR Joint PhD guidelines.

  • Step 2: Identify collaborators

    Please visit the IITD website and UQ Researchers to identify potential collaborators that would be best suited for the proposed project. We encourage you to touch base with any potential collaborators, as faculty members at both UQ and IITD have been made aware of the joint PhD program.

    If you are unable to find a suitable collaborator, please contact us and we can help connect you with a researcher, either at UQ or IITD, and we can also facilitate initial discussions with them. After that, please hold Skype/Zoom meetings with your potential IITD collaborator(s) to discuss possible project ideas.

  • Step 3: Submit UQIDAR proposal

    Please submit collaborative project proposals using the UQIDAR project proposal form. This proposal will flag your interest in participating in the joint-PhD program and will also be used to attract students. To attract high-achieving students, projects will need to be goal-directed and address cross-disciplinary grand challenges of interest to Australia, India and the global community.

    There are no restrictions on the number of proposals or the number of students per project. However, if a project is large enough to admit 2-3 students, we recommend splitting it into 2-3 distinct projects, as this may result in a better pool of applicants to select from.

    Please note that entry to the program is highly competitive. Some projects may require re-advertising to identify a competitive candidate. Please note we are unable to accept late proposals, and projects can be advertised up to four times.

  • Step 4: UQ Head of Operational Unit (or delegate) approves projects

    The UQIDAR team will contact your UQ Head of Operational Unit (or delegate) to seek endorsement of your project.

  • Step 5: Academy Management Committee approve projects

    Projects will then be collated and submitted to the Academy Management Committee (AMC) who review projects and accept them on the basis of the supervisory team, capacity to supervise, the likely impact of the project, funding arrangements of projects, including the ability of the group to support the candidate’s project, and how well the project has been articulated.

  • Step 6: Applications open

    Approved project proposals are advertised on Our Projects webpage.

    When applications go live, please check the website to ensure your project proposal is displaying correctly and promote your project via your networks.

    Prospective students submit applications for their top two preferences via StudentHub. A link to StudentHub will be made live on the Apply webpage when applications open.

  • Step 7: Supervisor shortlisting and interviews

    Applications and supporting material will be collated by UQIDAR and sent to supervisors for shortlisting.

    1. Download applicant data
      UQIDAR will send you a link to a Microsoft OneDrive folder that will contain an excel file summarising applicant data, and folder with all supporting materials. To ensure data security, supporting documents should be deleted after the application process.
    2. Shortlist applicants
      Review applications to shortlist according to your projects requirements and ensure i-students have any necessary fellowship funding (if required by your project). Please consider applications from applicants who have nominated your project as a first and second preference project.
    3. Both principal supervisors interview applicants
      Both supervisors must interview shortlisted applicants prior to nominating them to the Academy Joint Admissions Subcommittee (AJAS). You will be provided with an interview matrix to rate interviewees. If an applicant scores below a three, they should not be shortlisted. Competitive students would normally exceed minimum eligibility requirements as listed on the UQIDAR website.
    4. Complete two reference checks for each applicant you wish to nominate
      One supervisor must complete at least two reference checks for shortlisted applicants prior to nominating them to the AJAS. Reference checks can take place via phone/zoom or email. Please complete the reference report as a part of this process. You will be asked to submit a copy of the reference report template as evidence as a part of the nomination process. (See step 5)
    5. Nominate your top two shortlisted applicants
      Please complete the nomination form to nominate your top two applicants to the AJAS. Please note, while the committee will strongly consider advisory team rankings, the committee may elect to make an offer to a first or second-ranked applicant based on their performance in the exam and interview.
  • Step 8: Academy shortlisting, exam and interviews

    The Academy Joint Admissions Sub-committee (AJAS), comprised of senior UQ and IITD staff, will shortlist applicants for interview. This ranking will be arrived at on the basis of transcripts, SOPs, scores in competitive exams, the student’s research plan and their skype/zoom interview with the supervisors. Shortlisted applicants will then be asked to:

    1. Submit a formal application via UQ’s online application portal.
    2. Undergo a written test and a joint interview with the AJAS. For i-students, this will be conducted in person at IITD. Video-conferencing technology will be used for international i-student applicants and q-students.

    The AJAS then recommends a shortlist of applicants to the Academy Management Committee (AMC). The AMC approve applicants to be made an offer. Advisory teams will be notified of the outcome of interviews and exams prior to offers being made. Please note that entry to the program is highly competitive. Some projects may require re-advertising to identify a competitive candidate.

  • Step 9: Admission

    Commencement in the PhD program is fixed to two specific periods:

    • January intake: Late-December at IITD, and January at UQ (Research Quarter 1)
    • July intake: July at IITD and UQ (Research Quarter 3)

Contact us

Contact us to find out more, or register your interest in attending our annual research symposium to network with other researchers.

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